Event Rentals Oakville – Reliable Setups for Weddings, Corporate Events & Private Parties

Planning an event in Oakville? Whether you’re hosting a wedding at a local venue, organizing a corporate conference, or throwing a private celebration, you need event rentals you can trust — and a team that shows up on time, every time. That’s where we come in.

At Cool Set Productions, we bring 30+ years of experience in full-service event rentals in Oakville, delivering everything from stage platforms and pipe & drape to tables, chairs, and lighting — all set up by professionals who care about the details.

We’ve worked in banquet halls, outdoor parks, hotels, and private estates throughout Oakville and the GTA. Our process is simple, our inventory is spotless, and our goal is always the same: to help you host a seamless, stylish event without any rental headaches.

Whether you’re planning something simple or something show-stopping, we’re here to help make it happen — with the equipment, service, and support you deserve.

“Trusted by Top Brands”

Our commitment to quality, reliability, and innovation has earned the trust of leading brands across industries. We proudly serve businesses that demand the highest standards and long-term value.

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Why Choose a Cool Set for Event Rentals in Oakville?

In Oakville’s busy event scene, having the right rental partner can save you time, stress, and last-minute panic. At Cool Set Productions, we’re not just a supplier — we’re your setup crew, your logistics team, and your behind-the-scenes support system.

Here’s why so many clients rely on us for their Oakville event rentals:

Local Expertise You Can Count On

We’ve worked at dozens of venues across Oakville — from lakeside properties and golf clubs to hotels and community centres. We know what works, what fits, and how to get it done without delay.

Full-Service Rentals in One Place

Forget juggling vendors. From tables and chairs to staging, lighting, pipe & drape, and audio equipment — we’ve got it all under one roof. You get a seamless rental experience and one team who handles everything.

Clean, Modern Equipment

Your event deserves more than worn-out gear. We maintain all our rentals to high standards — spotless tables, solid chairs, sturdy stage builds, and elegant drape options that elevate your space.

On-Time Delivery and Setup

We show up when we say we will, install everything according to your floor plan, and ensure it’s 100% event-ready before your first guest arrives.

Trusted by Hosts, Loved by Planners

Whether you’re planning your first event or your fiftieth, our team works with you to make the process smooth, clear, and completely stress-free — from quote to takedown.

What We Offer – Event Rental Inventory in Oakville

Whether you’re organizing a formal gala, a corporate event, or a backyard celebration, Cool Set Productions has everything you need to create a polished, professional, and memorable setup in Oakville.

Here’s a look at our most requested event rental items in Oakville — available individually or as part of a custom package:

🪑 Tables & Chairs

🎤 Stage, Sound & Lighting

Portable stage platforms (various sizes & heights)
Runways, risers, and branded backdrops
AV equipment: microphones, speakers, mixers
Ambient and uplighting options to set the tone
Trussing, rigging, and stage lighting for performances or presentations

🎪 Pipe & Drape & Soft Walling

🚧 Site & Crowd Management Accessories

Our Strength

Trusted by Numbers That Speak for Themselves

We’re proud of the milestones we’ve achieved. Our numbers reflect the trust our clients place in us and the passion we bring to every project. Here’s a snapshot of our journey so far.

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Events Executed

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Years in Business

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Cities/Regions Covered

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How Our Event Rental Process Works in Oakville

We know how stressful it can be to plan an event — especially when you’re coordinating multiple vendors. That’s why we’ve built a rental process that’s clear, efficient, and designed to give you total peace of mind from the first call to the final pickup.

Here’s what it looks like when you rent with Cool Set in Oakville:

Share Your Vision

Tell us what you’re planning. Whether it’s a corporate event, private celebration, or wedding, we’ll listen closely to your needs and ask the right questions to get a clear picture of your setup.

Get a Tailored Rental Plan

Based on your space, guest count, and event type, we’ll recommend the right mix of rental items — nothing more, nothing less. From pipe and drape to chairs, tables, staging, and lighting, we make sure you’re covered.

Transparent, Upfront Pricing

You’ll receive a clear, itemized quote with no hidden fees. Our pricing includes delivery, setup, and takedown — so there are no surprises later.

Setup by Pros, On Time Every Time

Our experienced crew arrives on schedule, installs everything to spec, and checks each piece of equipment to ensure it’s functional and event-ready. We coordinate directly with venues when needed, so you don’t have to.

Seamless Post-Event Pickup

When your event wraps up, we come back and remove everything — quickly and respectfully. No mess, no stress, no equipment left behind.

Customize Your Event

Ready to Elevate Your Next Event?

From unforgettable weddings to standout corporate functions — we’ve got your rental needs covered.

Let’s Talk

Events We’ve Brought to Life

Gallery of Our Work

View All Work

Areas Served

Our Global Presence

Mississauga

Oakville

Richmond Hill

Toronto

And More

Mississauga

Oakville

Richmond Hill

Toronto

And More

Emily Chen

Cool Set absolutely nailed our product launch event. Their staging, lighting, and attention to detail created a stunning atmosphere that impressed everyone — including our CEO! Will definitely work with them again.

Darren Hughes

From concept to execution, the Cool Set team was efficient, professional, and creative. They transformed a bare venue into a fully branded environment. Zero stress. Just results.

Jonathan Price

Every year, Cool Set handles our annual conference production. Their team is reliable, their builds are beautiful, and they understand the pace and pressure of live events.

Unforgettable Big Day

Request a Quote for your Special Day.

FAQs

Event Rentals Oakville

Have a few questions before you book? You’re not alone. Here are some of the most common things we get asked about our event rentals in Oakville — and how we make the process smooth from start to finish.

What types of events do you provide rentals for in Oakville?

We handle everything from private events and corporate functions to weddings, fundraisers, product launches, and fashion shows. If you’re hosting guests, we’ve got the rentals to support it.

Do you offer full delivery and setup in Oakville?

Yes! All of our rentals include full delivery, professional setup, and timely teardown — so you don’t have to worry about lifting a thing or managing logistics on event day.

Can I rent just a few items, or do you only work with large orders?

We’re totally flexible. Whether you need a few cocktail tables or a full setup with staging, lighting, and drapes, we’ll tailor the rental to match your event’s size and style.

How early should I book my event rentals in Oakville?

We recommend booking 1–2 weeks in advance to secure inventory and schedule. That said, we can often accommodate last-minute requests — so don’t hesitate to reach out, even if you’re short on time.

Are your rental items clean and well-maintained?

Always. Every piece of equipment is inspected, cleaned, and event-ready before delivery. Presentation matters, and we take pride in offering gear that looks just as good as it performs.

Can you help me decide what I’ll need for my Oakville venue?

Absolutely. Just share your venue details, guest count, and event type, and we’ll recommend the ideal rental setup. No guesswork — just a clear, customized plan that fits your layout and budget.